Writing Guidelines

The style of writing incorporated in University publications is crucial to 大发体育’s branding efforts. 写作要积极主动, friendly, and in first- and second-person narrative points of view (we, you). 例如，“你将参加....和“我们会给你。....而不是“学生将会被期待。...."

Your manuscript copy should be clear and concise. Remember who your audience is and ask yourself one question: "Can the reader understand my message easily and quickly?"

Additionally, University Marketing has implemented certain branded language and themes that reflect our most recent branding update. 这取决于你的内容的目的和受众, Marketing may incorporate some of this branded language into your submitted text. Any updates made to submitted text will be shared back with the submitting department for review and approval.

When keyboarding the copy, please follow these suggestions:

键入所有副本，包括标题，向左齐平. 不使用对齐或居中字体. We will do this formatting when we place the copy in a page-layout file.
用大写和小写键入所有副本. Do not type any copy, including headlines, in all caps.
使用tab命令缩进段落. Do not use spaces.
Do not set body copy in columns and do not place boxes around highlighted copy or rules between paragraphs.
When typing tabular copy (columns of figures, for example) enter one tab between each column. Do not space over to the next column so that it appears lined up on your screen. When we format the copy, we will specify tab settings so that all copy lines up properly.
Enter only one space after a period at the end of the sentence.
Do not enter a return command except at the end of a paragraph or where a hard return is required.

Following these style guidelines will help provide consistency in all 大发体育 publications.

The Chicago Manual of Style is the preferred reference for University publications.

Abbreviations

不要缩写标题.
Wrong: Pres. Deborah J. Curtis
Right:德博拉·J. Curtis
不要缩写大发体育.
Wrong: Ind. St. Univ., Indiana State Univ., IN State University.
- ISU (no periods) may be used after the first reference.
- ISU should be reserved for an audience fully aware of what institution you are writing about.
- It is particularly important not to confuse anyone who might be more familiar with, for example, 伊利诺斯州立大学.
Do not abbreviate the names of states or the months of the year.
不要缩写街道和方向.
Right:北第七街217号，梧桐街817号.
(Abbreviations should be reserved for mailing addresses.)

Academic Degrees

Lowercase and use an apostrophe in bachelor's degree, a master's, etc. Lowercase master of arts, master of science, master of business administration, etc.
- She earned a doctorate in English, and her husband has a master's degree in psychology.
If it is necessary to mention the degree in order to establish credentials, the preferred form is to avoid abbreviation and use a phrase such as: John Doe has a doctorate in psychology. If this form is cumbersome, use abbreviations only after a full name: John Doe, Ph.D., spoke.
Do not precede a name with a courtesy title and follow it with the abbreviation.
Wrong: Dr. Jane Doe, Ph.D.
Right: Dr. John Doe, a chemist.

学术单位和行政办公室

In the first reference, use the official name and capitalize.
In the second reference, shortened forms, uppercased, are acceptable:
- The Department of English and the Office of Admissions have worked together on many projects.
- The Admissions Office and the English Department have worked together on many projects.
- The department also offers many extracurricular activities.
The colleges and the school are capitalized when the full name is used:
- 贝赫教育学院
- 文理学院
- The College of 研究生及大发体育学习
- 健康与人类服务学院
- The 贝利工程技术学院
- The Donald W. 斯科特商学院
- Honors College
- University College
When referring to the 贝赫教育学院, always include the entire name. 不使用教育学院吗.
当提到斯科特商学院时, include the full name in the first reference: the Donald W. 斯科特商学院. In the second reference, use the 斯科特商学院. 永远不要使用商学院.
When referring to the 贝利工程技术学院, always include the entire name. 不使用理工学院.

Advisor

Not adviser.

校友，校友，校友，校友.

Use alumna (alumnae in the plural) to refer to a woman who has graduated.
Use alumni when referring to a group of men and women.
Use alumnus (alumni in the plural) to refer to a man who has graduated.

Ampersand (&)

Use the ampersand only when it is part of the formal name of a company or organization.

建筑物及设施名称

It is recommended that the following names be used in the first reference to campus facilities:

500 Wabash
学术充实中心
Arena (use only in reference to the south gymnasium in the 卫生与公众服务部大楼)
Art Annex
Athletics Annex West
Blumberg Hall
Bob Warn Field
Bookstore
Burford Hall
Butterfly Habitat
Career Center
多媒体服务中心
中央冷冻水厂
Charles E. 黑人文化中心
樱桃街停车场
Commons, the
Community Garden
Condit House
Cromwell Hall
坎宁安纪念图书馆
Dede Activity Center (also, Dede I, Dede II, and Dede III)
Dede Plaza
Dreiser Hall
Erickson Hall
设备管理和采购大楼
Fairbanks Hall
Federal Hall
Field Campus
Fine Arts Building
吉布森田径队
Gillum Hall
场地维修大楼
卫生与公众服务部大楼
Heritage Ballroom
Heritage Lounge
Hines Hall
Holmstedt Hall
Hulman Center
霍尔曼纪念学生会
ISU Tree Farm
大发体育基金会
Indiana University School of Medicine — Terre Haute
John T. 迈尔斯技术中心
John W. Moore Welcome Center
Jones Hall
Kennedy Field
Kieweg Wood
Kleuh Tennis Complex
兰迪尼表演和美术中心
兰德斯鲍姆健康教育中心
小蓝茎草原
Memorial Stadium
迈克尔·西蒙斯学生活动中心
Mills Hall
New Theater
Normal Hall
Nursing Building
Oakley Place
Oakley Plaza
Parsons Hall
Pickerl Hall
Power Plant
Price Field
Rankin Hall
Recreation East
Recycling Center
Reeve Hall
Rhoads Hall
Root Hall
Sandison Hall
卫星冷冻水厂
Science Building
Soccer Field
St. John Softball Complex
Stalker Hall
State Room
学生娱乐中心
学生服务大楼
Sycamore Center for Wellness and Applied Medicines
Sycamore Stadium
Sycamore Towers
Tilson Music Hall
Tirey Hall
University Apartments (Maehling Terrace 1, 2, and 3)
University Hall
University Pavilion
University Suite
野花和草原栖息地
Wolf Field

Common or shortened forms of building and facility names may be used in the second reference: the union, the library, etc.

Abbreviations of buildings and facilities should not be used in textual matter.

Capitalization

See Academic Degrees, 学术单位和行政办公室, 建筑物及设施名称, Centers and Programs, Chairperson, and Titles.

Centers and Programs

· Capitalize only the full, formal name of programs and centers:

o The Rowe Center for Communicative Disorders is affiliated with the 贝赫教育学院.

o The center is part of the Department of Communication Disorders and Counseling, School, 与教育心理学.

Chairperson

不要用chair、chairman和chairman.
用作正式头衔时大写:
- 史密斯主席是顾问. Dr. 主席史密斯是你的顾问.

Courtesy Titles

避免尊称(小姐、先生、先生)., Mrs., Ms.)，通信除外.
In textual matter, use the first and last name of the individual in the first reference and the last name in subsequent references:
- 约翰·史密斯在我们的会议上发表了一篇论文.
- Smith's findings were based on many years of research.

Dash

不要与连字符混淆. A long dash is keyboarded by entering two hyphens with no space before, between, or after.

Dates

使用不带st, nd, rd, th的阿拉伯数字.

Wrong: April 15th, 2001.

Right: April 15, 2001.

Degrees

See Academic Degrees.

Ellipsis

An ellipsis is used to indicate the deletion of words. Do not use an ellipsis to indicate a pause in thought.

Wrong: The University is concerned about all students ... not just a few.

Right: The University is concerned about all students — not just a few.

Right我来这所大学是因为 ... 我发现了一个非常友好的氛围."

Ellipses are keyboarded with one space before, one after, and one space between periods ( . . . ).
如果在句子之间使用省略号, 四个周期是键盘, 第一节课前没有空格.

Email

lowercase, no hyphen
Email and website addresses may be set off in brackets to eliminate confusion.

Ensure, Insure

用ensure表示保证.
在提到保险时使用insure.

Fax

Fax. Not FAX.

First Annual

An event is not considered to be an annual event until it has been held for at least two successive years.

Fractions

Spell out amounts less than one, using hyphens: two-thirds, four-fifths, seven-sixteenths, etc.
Use figures for precise amounts larger than one: 2 1/2, 8 15/16.

His/Her

See Sexist Language.

Hyphens

用连字符与用作形容词的数字连用:
- A 435-acre campus.
Use a hyphen to link compound modifiers — two or more words that express a single concept preceding a noun:
- 一个众所周知的事实，一个全日制学生.
Do not use a hyphen following very or a word ending in "ly" in a compound modifier:
- A newly acquired job.

大发体育优势

Always include the full “大发体育优势” title on first reference in any paragraph. “Advantage” may be used as a standalone signifier on second reference within the same paragraph.
When writing about the 大发体育优势’s “tuition-free” offer, “免学费”必须总是连字符.
When writing about the 大发体育优势 experience opportunity, it must always be described as a “one-time grant” valued at “up to $3,000.”
When writing about the 大发体育优势’s “four-year graduation guarantee,” always hyphenate “four-year” and always use “graduation guarantee” on first reference. “Grad guarantee” is acceptable on second reference.
Disclaimers – The following language must always be used in disclaimers for the 大发体育优势 pillars. Language must be used exactly, with no deviations.
- Four years’ in-state tuition available to students in Indiana and Illinois who are Pell-eligible and who have at least a 3.0 GPA in high school. Annual tuition coverage contingent on continued academic performance.
- The Experience Grant supports an out-of-classroom learning opportunity. 这可以是实习, service trip, 本科研究, creative activity, 或者是留学经历. The one-time grant will be available beginning the second year at Indiana State.
- The Graduation Guarantee is contingent upon student adhering to the graduation guarantee responsibilities.

大发体育.

It is recommended that the University be referred to as 大发体育 in the first reference.
Indiana State and the University (uppercase U) may be used in subsequent reference.
It is no longer considered appropriate to use “State” as a standalone signifier for 大发体育.
ISU (no periods) should be avoided and only used for an audience fully aware of what institution you are writing about. It is particularly important not to confuse anyone who might be more familiar with, for example, 伊利诺斯州立大学.

Internet

Uppercase initial letter only if starting a sentence.

Major/Minor

Lowercase

辅修心理学，主修英语.

Numerals

Spell out the whole numbers one through nine and use figures for 10 and above:
- The program has 16 students, three of whom are graduate assistants.
在大数中使用逗号:3000.
拼出休闲用语:
- 你是万里挑一的!

Organizations

Capitalize the full, formal names of boards and organizations:
- 大发体育董事会.
这些名称的小写非正式用法:
- 受托人最近开会了.
- 董事会最近开会了.

Percent

一个词，和数字一起用:60%.
The symbol for percent (%) is used only in charts and graphs.

Programs and Centers

Capitalize only the full, formal name of programs and centers:
- The Rowe Center for Communicative Disorders is affiliated with the 贝赫教育学院.
- The center is part of the Department of Communication Disorders and Counseling, School, 与教育心理学.

Room Locations

List the building first, followed by room (lowercased) and the number:
- 讲座将在Holmstedt Hall, 102教室举行.

Quotation Marks

The period and the comma always go within quotation marks.
The dash, semicolon, question mark, and exclamation point go within quotation marks when they apply only to the quoted matter. They go outside when they apply to the whole sentence.

Semester

Lowercase.

现在注册春季学期.

Series

使用逗号分隔系列中的元素.
Use a comma before the conjunction in the series:
- The campus is attractive, convenient, and compact.
If commas are used in individual elements of the series, use semicolons to separate the elements:
- The officers are Jane Doe, President; John Smith, Past President; and Jane Smith, Vice President.

Sexist Language

Do not use male forms of words when referring to both genders; however, 他或她的用法是笨拙的, and when possible a slight revision of the sentence is the better choice.
Wrong: A student spends many hours preparing for his or her finals.
Right: Students spend many hours preparing for their finals.
People of either gender receive equal consideration in University writing.
Physical descriptions, sexist references, demeaning stereotypes, 不应该说居高临下的话.
Terms such as chairperson (instead of chairman) and humanity (instead of mankind) are more inclusive.

States

Spell out. The two-letter uppercase state abbreviations devised by the post office are for use in addresses only.

Time

将时区的全名大写:
- Eastern Standard Time. If an event is likely to affect people in another time zone, 使用适当的缩写:上午9:00.m. EST.
避免使用印第安纳时间和伊利诺斯时间. Be specific.
Lowercase a.m. and p.m., using periods.

Titles

正式头衔大写:
- Chairperson John Doe. 简·史密斯，历史学教授. Deborah J. Curtis, President.
  Wrong: President Dr. Deborah J. Curtis.
Use lowercase at all times for terms that are job descriptions rather than formal titles:
- Dr. 史密斯是该项目的负责人.